Receptionist / Administrator – Independent School, Oxford
Location: Oxford
Start Date: January 2024 (ASAP)
Job Type: Full Time, Permanent
Salary: £22,500 to £24,750 depending on experience
Working pattern: Monday to Friday 08:30am to 5:00pm with 60min for lunch; an earlier start (e.g. 08:00) may be required during mock exam and public examination season or when the College is busy (A-Level/GCSE results day)
Our client, a specialist Sixth Form College (A-level & GCSE) based in the heart of Oxford are looking to recruit a Receptionist / Administrator to act as the first point of contact for visitors and callers to the College and undertake a range of administrative tasks as identified by the College departments.
Duties and Responsibilities:
- Open the offices in the morning and lock the facilities in the evening;
- Receiving and transferring telephone calls, announcing callers, taking accurate brief messages and passing these on via email system or connecting callers to staff members direct line;
- Greet and welcome visitors to the offices, ensure they sign in the visitors book and inform the relevant member of staff of their arrival;
- Keep a record of staff, students and visitors signing in and out of the building;
- Be responsible for maintenance of the database of registered students and tutors: creating new and maintaining existing profiles, identifying and chasing any missing documentation. Creating and maintaining electronic files and hard copies.
- Provide administrative support to the Academic Team by timetabling tutorials, group sessions, science practicals, scheduling appointments, and academic meetings, filing, researching files and records, and preparing correspondence, reports, and other documents as requested;
- Assist in communicating with prospective and existing parents, assist in following up with any agent/student/parent admission enquiries;
- Assist in general operational work, provide secretarial support and monitor directors’ appointments and schedules
- Provide logistical support to meetings held in the College, to include preparation of meeting and conference rooms and assisting in arrangements for catering provisions.
- Carry out any other reasonable duties within the overall function commensurate with the level of responsibilities of the position. Promote the good work of the College in a wider community.
Qualifications:
- A-Level (or equivalent)
- A first aid certificate or fire safety certificate – preferable, but can be organised through employer
- Disclosure and Barring Certificate (DBS/CRB) as you will be working with children and young adults – can be organised through college
Candidate Requirements:
- Accurate and diligent
- Professional and responsible approach
- Computer literate
- Clear and friendly attitude
- Ability to work in a team
- Ability to multi-task
- Ability to resolve problems quickly and efficiently
- Honest and sincere
If you do have the relevant requirements and would like to be considered for this opportunity please send through your CV, or call Joseph at Connaught for more information.
Connaught Education – The Independent Schools Specialist
Connaught Education is a trading brand of Connaught Resourcing and operates as an Employment Business and an Employment Agency. We are a committed equal opportunities employer who respect and value cultural diversity. We are committed to supporting the welfare of children and young people. In support of current Safeguarding legislation we will carry out background checks and an Enhanced DBS Disclosure as part of our recruitment and selection procedures.